- How to put out office in outlook 2010 how to#
- How to put out office in outlook 2010 update#
If you're planning to take a few days off, in addition to configuring automatic email replies, it's a good idea to update your Outlook calendar to make sure no one tries to drag you into meetings or projects during your time away. And check “Turn on this rule” if you want to activate it right now.The holiday season is upon us once again, which means that for many people, it's also the time to take a break from work to relax or spend some quality time with family.
In the next window you must specify a name for the rule. Step 2: Click “a specific template” and choose the template you’ve saved at the beginning. Check the option “reply using a specific template” (Step 1). Now, you’ll be asked what you want to do with the message. And then “Yes” if you are beeing asked if this should apply to all messages. If you want the message to be sent to everyone who contacts you, don’t check anything and just click “Next”. The next step is to check to whom this rule applies: “Which condition(s) do you want to check?”. If you don’t see this option in your list, click “Check messages when they arrive”. Click “Apply rule on messages I receive”. Now you see a window with many options. Click “Rules and Alerts” and then “New Rule”. To set the automatic reply, click “File” (newer versions) or “Tools” (older versions) to find the option “Rules and Alerts”. From the dropdown menu, choose “Outlook Template” and a destination where you want the template to be saved. But, instead of sending the email to someone, you must save it. In the new email, write the text that you want Outlook to automatically send while you are on vacation. First, you must save a template containing the text you want to be sent (when you’ll be back, who’s the contact person while you are gone etc.). If there is no option to set an automatic out-of-office reply at all, you can still send one. If you want people to know when you’ll be back in the office, mention the return date in your text.Īutomatic replies using “Rules and Alerts” (non-exchange accounts) Important: In Outlook 2007, you can set a time range when the message will be sent. In Outlook 2007, you can have two different texts, for your organization or for people outside your organization. Write the text that you want to be sent as an answer. Or the option “I am currently out of office”, in Outlook 2003. Check the option “Send out of office auto-replies” and set the time range if needed, in Outlook 2007. In the ribbon, click “Tools” and then “Out of Office Assistant”. You just have to use the out-of-office assistant. In older versions, setting an automatic reply works in a similar way. Screenshot of Outlook: Settings for out-of-office replies (c) Screenshot Automatic replies in older Outlook versions This means: if you want people to know when you’ll be back, you must write that in your text. Important: You can set a time range when the message will be sent – but the receiver can’t see the end date. Click “Ok” on the bottom right when you’ve finished. You can use the same text for both or write different replies. 
There are two tabs: “Inside My Organization” and “Outside My Organization”. Write the text you want other people to get as an automatic answer to their emails.If you don’t set a time range, you’ll have to deactivate the automatic replies manually.
You can also check the option to send the message only during a certain period of time. Activate this option by selecting “Send automatic replies”.Choose the option “Automatic replies (Out of office)”.If you have an Outlook version without the “Tools” tab and get an image like the one above, you are using a new version of Outlook or Outlook for Office 365.
How to put out office in outlook 2010 how to#
Screenshot of Microsoft Outlook: How to set an out-of-office reply (c) Screenshot 5 Steps how to set an out-of-office reply in newer versions of Microsoft Outlook In this case, you’ll set the automatic reply by using the option “Rules and Alerts”. You see the “Tools” tab, but there’s no “Out of Office Assistant”? That means you’re probably using a non-exchange account.If you have a tab called “Tools” and you click it, is there an option “Out of Office Assistant”? Older versions (Outlook 2003, 2007) have this option.Click “File” and then “Info” and check if you get an image like the picture below. In the ribbon above your inbox: is there a tab called “Tools”? If you can’t see one, you probably have a newer version or Outlook for Office 365.First, you should check the version of your software. But the way you do that varies from one Outlook version to another. Microsoft Outlook allows you to set automatic replies. How to check the Microsoft Outlook Version You’re going on vacation and want to send automatic replies from Microsoft Outlook? This is how you set up an automatic reply to let your customers, partners and co-workers know that you can’t read their email and when you’ll be back.
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